Manager Information
The Managers' Handbook contains all our club policies as well as other useful information. Click the image to download your digital copy.
APPENDIX 8. SAFEGUARDING CHILDREN POLICY
SAFEGUARDING CHILDREN
Every child or young person who plays or participates in football at this club should be able to take part in an enjoyable and safe environment and be protected from abuse. This is the shared responsibility of every adult involved in or connected to this club. Thus, all parents and guardians, club officials, employees and coaching staff are required to endorse and adhere to this Safeguarding Children Policy.
Anyone who has a concern about the welfare of a child or the behaviour of an adult towards a child or young person under 18 years of age in football, is required to refer it to the safeguarding team.
MPYFC recognises its responsibility to safeguard the welfare of children and young people who play or participate in football by protecting them from abuse and harm. This means creating a safe and inclusive atmosphere where everyone at the club works together to tackle both bullying and discrimination, ensure safer recruitment, and tackle poor practice which leads to harm and reduces equal opportunities.
Best practice in Inclusion, Anti-bullying, Equality and the Respect agenda are all part of making safer cultures and prevention of harm and abuse. MPYFC is committed to working to provide a safe environment for all children and young people to participate in the sport to the best of their abilities for as long as they choose to do so.
MPYFC’s Safeguarding Children Policy principles are that:
The child’s welfare is, and must always be, the paramount consideration
All children and young people have a right to be protected from abuse
All suspicions and allegations of abuse will be taken seriously and investigated swiftly
WORKING IN PARTNERSHIP
Working in partnership with other organisations, children and young people and parents and carers is essential. MPYFC is committed to working in partnership with the Police, Children’s Social Care, Local Safeguarding Children’s Boards (LSCB) and the Disclosure and Barring Service (DBS) in accordance with each of these organisations procedures. This is essential to enable these organisations to carry out their statutory duties to investigate concerns and protect all children and young people.
MPYFC appoints and keeps in place at all times a Welfare Officer in line with FA affiliation requirements. Club Welfare Officers (CWO) are trained specifically to promote safeguarding children in the context of community sports clubs. They are expected to abide by the Code of Conduct for volunteer Welfare Officers.
MPYFC CWO is Alan Jackson, who can be reached on 07773 372905 or alanjackson2412@gmail.com
The safeguarding children policy is further supported by MPYFC’s ‘Respect programme’ which aims to address verbal abuse and bullying of youngsters by parents and coaches from the sidelines or at any time during participation.
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Metropolitan Police Youth Football Club Equality Policy
The aim of this policy is to ensure that everyone is treated fairly and with respect and that Metropolitan Police Youth Football Club is equally accessible to them all.
Metropolitan Police Youth Football Club is responsible for setting standards and values to apply throughout the club at every level. Football belongs to and should be enjoyed by, anyone who wants to participate in it.
Our commitment is to confront and eliminate discrimination whether by reason of gender, sexual orientation, marital status, race, nationality, ethnic origin, colour, religion or belief, ability or disability and to encourage equal opportunities.
This policy is fully supported by the Club Officers who are responsible for the implementation of this policy.
Metropolitan Police Youth Football Club, in all its activities will not discriminate, or in any way treat anyone less favourably on grounds of gender, sexual orientation, marital status, race, nationality, ethnic origin, colour, religion or belief, ability or disability. It means that Metropolitan Police Youth Football Club will ensure that it treats people fairly and with respect and that it will provide access and opportunities for all members of the community to take part in, and enjoy, its activities.
Metropolitan Police Youth Football Club will not tolerate harassment, bullying, abuse or victimisation of an individual, which for the purposes of this policy and the actions and sanction applicable is regarded as discrimination. This includes sexual or racially based harassment or other discriminatory behaviour, whether physical or verbal.
Metropolitan Police Youth Football Club will work to ensure that such behaviour is met with appropriate action in whatever context it occurs.
Metropolitan Police Youth Football Club is committed to taking positive action where inequalities exist and to the development of a programme of ongoing training and awareness raising events and activities in order to promote the eradication of discrimination and promote equality in football.
Metropolitan Police Youth Football Club is committed to a policy of equal treatment of all members and requires all members to abide and adhere to these policies and the requirements of the relevant equalities legislation - Race Relations Act 1976, Sex Discrimination Act 1975 and Disability Discrimination Act 1995 as well as any amendments to these acts and any new legislation.
Metropolitan Police Youth Football Club commits itself to the immediate investigation of any claims when brought to its attention, of discrimination on the above grounds and where such is found to be the case, a requirement that the practice stop and sanctions are imposed as appropriate.
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MPYFC Long term or serious injury to players policy Should a player incur a serious injury during a MPYFC game, there shall be two priority club considerations:
The immediate safety, first aid and welfare of the player
Ongoing support and assistance to facilitate a return to full fitness and playing status with MPYFC
From time to time, players will sustain injuries that will require a substantive lay-off from playing. Where this is likely to extend beyond several weeks it will be important for the coach and manager of the team to adopt appropriate planning to achieve the two points above. In particular this should involve the following:
Notify the club welfare office (CWO) of the injury, providing details of you player involved, the immediate and further treatment they may have received and any other relevant information that the club may need.
Consider what this means for the team and the remainder of the season and how to ensure continuity for the remainder of the players can be best achieved. Notify the CWO of your plans.
Make a plan with the injured player (parent or carers) to monitor their recovery and keep the player in contact with the club (such as inviting them to attend games, training and any social activities).
Ensuring that any return to training and or playing has been sanctioned by the medical professionals involved and check this with their parents. At this point, use your professional judgement to ensure training and play is introduced gradually and progressively and pay particular attention to how the player is responding and coping.
Whilst it is the club’s aim to ensure that all injured players return to playing for their original team, MPYFC cannot guarantee that this will be the case. Please do not make promises such as “You will always have your place in this team” as we have learned from experience that this may not always work out in the best interests of the club or player.
If you have any questions or comments regarding this policy, please contact Club Welfare Officer, Alan Jackson, on: alanjackson2412@gmail.com
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Policy 04: MPYFC EMERGENCY ACTION PLAN (EAP)
Policy release June 2018
Reviewed May 2022 Circulation: All club personnel and Club website Policy Section
The safety and welfare of children and young people in our club is the number one priority. Being aware of the guidance in this policy will support the high standards of safety that we require.
BEFORE THE SEASON STARTS AND BEFORE EACH GAME:
Make sure you have all parents’ contact numbers and players medical conditions easily accessible; keep your phone with you. Best practice is for all team officials to do likewise.
Check the first aid kit is fully stocked and in good condition and that your first aid training will remain up-to-date throughout the season. Keep this EAP laminated copy in the first aid kit.
IN THE EVENT OF A POTENTIALLY SERIOUS INJURY:
If you are the First Responder Grab and go – grab the first aid kit and get on the pitch. Slow down as you approach the casualty, kneel down next to their head and check ABC – airway, breathing & circulation. Are they conscious? Proceed with first aid.
Summon the support of a second official if possible, if not a trustworthy parent to help you manage the situation. Their job is to: read this EAP, manage bystanders, call an ambulance if required and act as your support/witness as and when you give medical attention to a minor. Imber court have a first aider to help if required; contact the Duty Manager in the office.
If in doubt immediately request a 999 call. The post code for the rear entrance at Imber Court is: KT10 8EG which must be used if an ambulance is summoned.
The defibrillator is located in by the pitch-side entrance to the main stadium by the kiosk. There is a Spinal board if required is in the swimming pool of Imber Court facilities.
First responder should stay with the casualty whilst the person supporting should send someone out to the road at the rear to direct the ambulance through to the ground and to check if cars need moving to provide 3m clearance and turn around for the ambulance.
Once the casualty is safely in the ambulance or in professional medical care, contact the parents/carers to inform them of the situation.
The Duty manager at Imber Court should be notified if there is a serious injury/accident that involves medical/emergency services on site. They will either be in main office or pick up the phone outside the office door which is direct to their mobile phone.
Once the casualty is safe, complete the accident report form and ask witnesses to prepare statements if they saw what happened. Contact the club welfare officer Alan Jackson 07773 372905 alanjackson2412@gmail.com who will support you to fulfil club requirements.
IN THE EVENT OF A MINOR INJURY:
Administer first aid as required and use your professional judgement to rest or retire the player. If a rest/retirement is necessary, monitor them over the remaining period of the game. Re-stock the first aid kit as necessary.
After the game, if you gave first aid, check the player is still feeling OK and let their parents know what happened and what treatment you gave.
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Respect Agenda Summary
The respect agenda is in place to protect and enhance the experience of everyone involved in grass roots football. It is an important part of MPYFC’s community values.
Respect Marshall's must wear their High Vis vest at every game so that the referee can identify them easily and clearly.
Respect Marshall's shall approach the referee and introduce themselves at least 15 mins before Kick Off.
Respect lines must be in place at every game and parents must stand behind their own line and never behind the opposition linesman. Linesmen, if an opposition parent is standing behind you, draw this to their attention, or ask the referee or respect marshal to ask them to move behind the respect line.
MPYFC Code of Conduct, says: “Do not publicly criticise the referee or linesman”. Do not challenge decisions, it’s not needed, is poor practice and leads to players and parents following your lead. Referees make mistakes, they are human and many are children themselves. Would you like your child being aggressively challenged as sometimes happens?
If there is a need to complain about a referee, then follow the procedure in the handbook; that is to send a report to the league in an objective manner. On match day, MPYFC club officials, respect marshals and linesmen are encouraged to introduce themselves to the opposition (parents and officials) and welcome them to Imber Court if we are at home. If playing away, an introduction acts to break the ice and provide a more cordial atmosphere for the game to be played.
For further information please contact Club Welfare Officer, Alan Jackson, on alanjackson2412@gmail.com 07773 372905.
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MI 04 - Player Code of Conduct
THE FA RESPECT CODE OF CONDUCT - METROPOLITAN POLICE YOUTH FC
YOUNG PLAYERS
WHEN PLAYING FOOTBALL, I WILL:
Always play to the best of my ability and for the benefit of my team
Play fairly – I won’t cheat, dive, complain or waste time
Respect my team-mates, the other team, the referee and my coach/manager
Play by the rules, as directed by the referee
Be gracious in victory and defeat – I will shake hands with the other team and referee at the end of the game
Listen and respond to what my coach/team manager tells me
Understand that a coach has to do what is best for the team and not one individual player
Talk to someone I trust, or the club welfare officer, if I’m unhappy about anything at my club.
I understand that if I do not follow the code, any/all of the following actions may be taken by my club, county FA or The FA:
I MAY:
Be required to apologise to my team-mates, the other team, referee or team manager
Receive a formal warning from the coach or the club committee
Be dropped or substituted
Be suspended from training
Be required to leave the club.
IN ADDITION:
My club, County FA or The FA may make my parent or carer aware of any infringements of the Code of Conduct
The FA/County FA could impose a fine and suspension against my club.
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MI 06 - Spectators Code of Conduct
THE FA RESPECT CODE OF CONDUCT - SPECTATORS
I WILL:
Remember that children play for FUN
Applaud effort and good play as well as success
Respect the Referee’s decisions even when you don’t agree with them
Appreciate good play from whatever team it comes from
Remain behind the touchline and within the Designated Spectators’ Area
Let the coach do their job and not confuse the players by telling them what to do
Encourage the players to respect the opposition, referee and match officials
Support positively and offer players encouragement not criticism
Never engage in, or tolerate offensive, insulting or abusive language or behaviour
I understand that if I do not follow the Code, any/all of the following actions may be taken:
I MAY BE:
Issued with a verbal warning from a club or league official
Required to meet with the club, league or Club Welfare Officer (CWO)
Required to meet with the club committee
Obliged to undertake an FA education course
Obliged to leave the match venue by the club
Requested by the club not to attend future games
Suspended or have my club membership removed
Required to leave the club along with any dependents
IN ADDITION:
The FA/County FA could impose a fine and/or suspension on the club.
We all bear a collective responsibility to set a good example and help provide a positive environment in which children can learn and enjoy the game. Play your part and observe The FA’s Respect Code of Conduct for spectators at all times.
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Policy 08. MPYFC PHOTOGRAPHY AND SOCIAL MEDIA
Policy release April 2021
Review Due: May 2022
Circulation: All club personnel, members and website Policy Section
MPYFC shares the view of the FA that taking pictures or video of their children playing football enhances the enjoyment and progression for all. Having a visual memento of our children playing and enjoying football is priceless. Quote from the FA photography policy: ‘The FA would like to assure parents, carers, coaches, spectators, players and local media that we encourage the taking of appropriate images of children in football’.
The most common cause for concern involves the posting of photographs on social media and MPYFC recognises the use of photos and film on websites, social media, posters, within the press or other publications, can pose direct and indirect risks to children if they are not managed appropriately, and therefore we have the following specific guidance for parents, carers, spectators and club officials:
At the point of joining the club, all parents are asked to provide consent for their child to be photographed during either training or matches. Parents can withhold that consent.
The Club does NOT allow images to be recorded in changing rooms, showers or toilets – this includes the use of mobile phones that record images.
Parents, carers and players are advised to use caution before posting photos and video on social media platforms or web sites. You should adhere to the following:
Please do NOT identify a child or children by name when posting a photograph or video online or in the press, or publish any other personal details or information that will assist a third party in identifying the child.
Coaches and Club Officials will occasionally photograph or video matches or training to post on our website or other media, e.g. Facebook, or to use as an aid to training. If at any point you have Safeguarding concerns about your child appearing in a photo (e.g. the child is subject to care proceedings), it is important to discuss this with your child’s Coach, our Head Coach or Safeguarding Officers who will ensure the club is made aware and appropriate and agreed action is taken.
If parents wish to take photos or video at away matches this must have been agreed between MPYFC team manager and the home team manager PRIOR to the match. The key to adhere to is respect and consideration for all of the players and officials.
Ensure that all children featured in a photo or video are appropriately dressed with a minimum of shirt and shorts.
If you are concerned about the inappropriate use of images please report this to the Club Welfare Officer, Coach or Club Official.
To report potentially unlawful materials on the internet please contact:
The Internet Watch Foundation
Email: report@iwf.org.uk
Telephone: 01223 237700
www.iwf.org.uk
or
The FA’s Case Management Team
Email: case.management@TheFA.com
Telephone: 0207 745 4787
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Policy 07 Medical Checks
Policy release Nov 2018
Review Due: Nov 2021
Circulation: All club personnel and Club website Policy Section
Rationale
All players registering to play for MPYFC (or Associate Members) are asked to provide details of medical conditions that their child may have. Any medication they may be taking is also required. It is however, what we do with this information that is important.
Assessing Risk
MPYFC team personnel are not medically trained and cannot be expected to determine the risks associated with medical conditions and playing football. For this reason, the burden of assessing such a risk lies with the family. However, there are certain steps that we can take in order to ensure players remain safe and that the club adopts a best practice approach to minimising risk.
The condition
Some common conditions will be familiar such as Asthma and allergies and in these circumstances, managers should ensure they take the correct precautions:
In the case of Asthma, the child always brings their medication (inhaler) and that the parent is either present at all matches or has consented to allow the team official to oversee the child taking their medication the should they need it.
In the case of allergies (particularly severe nut allergies) that this is communicated to other team members and parents so that foods containing such allergens are not brought into contact with the player concerned.
There will, however be uncommon conditions listed on the enrolment form with which team officials are completely unfamiliar. In such cases it is very important that the Team Manager speaks with a parent to find out more about the condition and how playing football may affect their condition. For example you could ask the following questions:
Tell me a little bit more about this condition as I have never come across it before.
What does it mean for the child when involved in strenuous exercise or sport?
Has his/her condition previously led to any kind of adverse reaction to playing football or sport?
What does their doctor say about them taking part in football? Do they offer any advice?
Will you be present at games and training?
Are you happy for me to rest your child if I feel their condition is being affected by the game?
Is there anything further that you think I need to know?
Are you happy for me to share this information with the other team officials?
Having plans in place
As a result of the conversation with the parent, be sure to make plans for the possibility that the child may have an acute adverse reaction to playing. If you feel the need to speak further with someone about a condition that you have encountered on the enrolment form, please contact Alan Jackson, Club Welfare Officer 07773 372905 AJackson@mpyfc.co.uk
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Managers Information 02 Associate Membership Policy
Release Nov 2018
Review Due: Nov 2021
Circulation: All club personnel and Club website Policy Section
Cost: non-refundable: £75 before Xmas break £45 after Xmas break.
Players are also required to buy the training shirt (around £16)
Rationale
AM is designed to offer new players a route into the club that allows for a fair assessment of the player and enables the player and family to assess the suitability of the club for their needs. AM is a non-conditional arrangement for both parties.
Player Recruitment
AM makes the assumption that managers may have a full squad but often require new players for the following season, or that they need new players for the current season. New players to the club can take up AM at any time during a season.
Accessing AM
If a player enquires about joining a MPYFC team, the team manager will first find out a little more about the player by speaking with the parents (or child if they are older). Who do you/have you played for? What league are they in? What position do you/can you play? Do you currently have any injuries? etc? Clearly, if they are a keeper and that team already have a satisfactory keeper, then the conversation should end there.
If following this conversation, the player seems a good fit, the manager will inform them that they can attend one training session free of charge (boys) and three sessions (girls). Following this initial ‘look’ the manager will either offer the player AM or inform them that they are unlikely to fit into the team for whatever playing reasons.
AM Enrolment
Parents are asked to visit the web site and complete the AM enrolment process. AM members will be kept on the AM database and will have completed the full application form and will have paid the required fee. Once enrolled AM, players can train with the squad and receive club benefits such as player support, club newsletter, club socials and they are encouraged to attend matches to watch and support their colleagues. Following the initial trial session, player must not train until they are enrolled as AM.
Mid-season changes of status
One likely scenario is that a team loses a player mid-season. In this case the manager must quickly decide if one of their AM’s can take up a full registration as a replacement. If so, the player will pay a pro-rata enrolment fee (relating to duration of remaining season) minus the AM fee that they have already paid (to be calculated by David Evans Club Treasurer). They must also purchase the full playing kit. This person is now a full and permanent member of the squad.
Notes
AM is a non-conditional arrangement for both parties. There is no guarantee that in the new season there will be a space or that the AM will be offered a space if there is one, or that the player is obliged to enrol if he is offered a space. At the end of the season Managers must inform their AMs if they have secured a permanent place in the squad for the next season. If not, they must be notified of the reason. If there are still no spaces, but both parties want to continue the arrangement, then the AM can opt to undertake a further season as AM, in which case a further £75 fee will apply. If an AM chooses to leave the club part way through the season, no refund will be available to them.
Each team is only allowed two AM’s at any one time and Managers must strictly adhere to the AM recruitment policy. Managers found to be allowing non-AM players to train (other than the one/three-week grace rule) will be subject to club disciplinary action. This is to protect both the club and the team officials.
For further information about AM please speak to the team manager of your target team.
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MI 03 – Club Rules
1. NAME: Metropolitan Police Youth FC
The Club shall be called (the “Club”).
2. OBJECTS
The objects of the Club shall be to provide facilities, promote the game of Association Football, to arrange matches and social activities for its members, and community participation in the same.
3. STATUS OF RULES
These Rules (the “Club Rules”) form a binding agreement between each member of the Club.
4. RULES AND REGULATIONS
The members of the Club shall so exercise their rights, powers and duties and shall, where appropriate, use their best endeavours to ensure that others conduct themselves so that the business and affairs of the Club are carried out in accordance with the Rules and Regulation of the Football Association Limited (“The FA”), which the Club participates, for the time being in force.
No alteration to the Club Rules shall be effective without written approval by the Parent County Association. The FA and the Parent County Association reserve the right to approve any proposed changes to the Club Rules.
The Club will also abide by the FA’s Safeguarding Children Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy as shall be in place from time to time.
The name of the club, the club badge or club colours which are blue & silver cannot be changed without the written consent of the Chairman of the Metropolitan Police Football Club.
5. CLUB MEMBERSHIP
The members of the Club from time to time shall be those persons listed in the register of members (the “Membership Register”) which shall be maintained by the Club Secretary.
Any person who wishes to be a member must apply on the Membership Application Form and deliver it to the Club. Election to membership shall be at the discretion of the Club Committee and granted in accordance with the anti-discrimination and equality policies which are in place from time to time. An appeal against refusal may be made to the Club Committee in accordance with the Complaints Procedure in place from time to time. Membership shall become effective upon an applicant’s name being entered in the Membership Register.
In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register.
The FA and Parent County Association shall be given access to the Membership Register on demand.
6. ANNUAL MEMBERSHIP FEE
An annual fee payable by each member shall be determined from time to time by the Club Committee and set at a level that will not pose a significant obstacle to community participation. Any fee shall be payable on a successful application for membership and annually by each member. Fees are non-refundable.
The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfil the objects of the Club.
7. RESIGNATION AND EXPULSION
A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Club Committee of his / her resignation. A member whose annual membership fee or further subscription is more than two (2) months in arrears shall be deemed to have resigned.
The Club Committee shall have the power to expel a member when, in its opinion, it would not be in the interests of the club for them to remain a member. An appeal against such a decision may be made to the Club Committee in accordance with the Complaints Procedure in force from time to time.
A member who resigns or is expelled shall not be entitled to claim any, or any share of, any, of the income and assets of the Club (the “Club Property”). (d) Managers and Coaches are prohibited from expelling any player from the Club without express permission from the Club Committee.
8. CLUB COMMITTEE
The Club Committee shall consist of the following Club Officers: Chairperson, Vice Chairperson, Treasurer, Secretary, Safeguarding Officer, Minutes Secretary and up to eight (8) other members, all elected at an Annual General Meeting (“AGM”).
Each Club Officer and Club Committee Member shall hold office from the date of appointment until the next AGM unless otherwise resolved at an Extra General Meeting (“EGM”). One person may hold no more than two (2) positions of Club Officer at any time. The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting. The Chairperson of the Club Committee meeting shall have a casting vote in the event of a tie. Meetings of the Club Committee shall be chaired by the Chairman or in their absence who those present duly elect. The quorum for the transaction of the business of the Committee shall be four (4).
Decisions of the Club Committee shall be entered into the Minute Book of the Club to be maintained by the Club Secretary.
Any member of the Club Committee may call a meeting of the Club Committee by giving not less than seven days’ notice to all members of the Club Committee. The Club Committee shall not hold less than four (4) meetings per year.
An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between AGMs shall be filled by a member proposed by one (1) and seconded by another one (1) of the remaining Club Committee members and approved by simple majority of the remaining Club Committee members.
Save as provided for in the Rules and Regulations of The FA, the Parent County Association and any applicable Competition, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.
The position of a Club Officer shall be vacated if such a person is subject to a decision of The FA that such person be suspended from holding office or from taking part in any football activity relating to the administration or management of a football club.
9. ANNUAL AND EXTRAORDINARY GENERAL MEETINGS
An AGM shall be held in each year to:
receive a report of the activities of the Club over the previous year;
receive a report of the Club’s finances over the previous year;
elect members of the Club Committee; and (iv) consider any other business.
Nominations for election of members as Club Officers or as members of the Club Committee shall be made in writing by the proposer and seconder, both of whom must be existing members of the Club, to the Club Secretary not less than 21 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 21 days before the Meeting.
An EGM may be called at any time by the Club Committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing, signed by not less than five members, stating the purposes for which the Meeting is required and the resolutions proposed. Business at an EGM may be any business that may be transacted at an AGM.
The Secretary shall e-mail to each member at their last known e-mail address notice of the date of a General Meeting (whether an AGM or an EGM) together with the resolutions to be proposed at least 14 days before the meeting. (e) The quorum for a General Meeting shall be 10.
The Chairperson, or in their absence a member selected by the Club Committee, shall take the chair. Each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes, the Chairperson of the Meeting shall have a casting vote. (g) The Club Secretary, or in their absence a member of the Club Committee, shall enter the Minutes of General Meetings into the Minute Book of the Club.
10. CLUB TEAMS
At its first meeting following each AGM, the Club Committee shall appoint a Club member to be responsible for each of the Club’s football teams. The appointed members shall be responsible for managing the affairs of the team. The appointed members shall present to the Club Committee at its last meeting prior to an AGM a written report of the activities of the team.
11. CLUB FINANCES
A bank account shall be opened and maintained in the name of the Club (the “Club Account”). Designated account signatories shall be the Club Treasurer for the first six months the account is in operation and thereafter the Club Chairman and one other Club Committee member. No sum shall be drawn from the Club Account except with the written consent of the Chairman, Secretary and one other Club Committee member. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account. All expenditure over £500 must be approved by the Club Committee prior to the transaction taking place.
The Club Property shall be applied only in furtherance of the objects of the Club. The distribution of profits or proceedings arising from the sale of Club Property to members is prohibited.
The Club Committee shall have the power to authorise the payment of remuneration and expenses to any member of the Club (although a Club shall not remunerate a member for playing) and to any other person or persons for services rendered to the Club.
The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, away match expenses, postmatch refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.
The Club may also in connection with the sports purposes of the Club:
sell and supply food, drink and related sports clothing and equipment;
employ members(although not for playing) and remunerate them for providing goods and services, on fair terms set by the Club Committee without the person concerned being present;
pay for reasonable hospitality for visiting teams and guests; and
indemnify the Club Committee and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets).
The Club shall keep accounting records for recording the fact and nature of all payments and receipts so as to disclose, with reasonable accuracy, at any time, the financial position, including the assets and liabilities of the Club. The Club must retain its accounting records for a minimum of six (6) years.
The Club shall prepare an annual “Financial Statement” in such format as shall be available from the FA from time to time. The Financial Statement shall be verified by an independent, appropriately qualified accountant and shall be approved by members at a General Meeting. A copy of any Financial Statement shall, on demand, be forwarded to The FA.
The Club Property, other than the Club Account, shall be vested in not less than two (2) and not more than four (4) custodians, one of whom shall be Treasurer (the “Custodians”), who shall deal with the Club Property as directed by decisions of the Club Committee, and entry in the Minute Book shall be conclusive evidence of such a decision.
The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting.
On their removal or resignation, a Custodian shall execute a Conveyance in such form as is published by The FA from time to time to a newly elected Custodian or the existing Custodians as directed by the Club Committee. The Club shall, on request, make a copy of any Conveyance available to The FA. On the death of a Custodian, any Club Property vested in them shall vest automatically in the surviving Custodians. If there is only one surviving Custodian, an EGM shall be convened as soon as possible to appoint another Custodian.
The Custodians shall be entitled to an indemnity out of the Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties.
12. DISSOLUTION
A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by the majority of at least three-quarters of the members present.
The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.
Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to another Club, a Competition, the Parent County Association or The FA for use by them related to community sports.
13. KIT
The kit remains the property of MPYFC and players are required to return their kits at the end of a kit cycle or if they leave the Club. Only players registered for playing for MPYFC are permitted to wear the MPYFC kit.
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